Facility and Safety Lead
CIS job description.
Designation | : | Facilities and Safety Lead |
Department | : | Facilities and Maintenance |
Location | : | Lakeside Campus |
Reports To | : | Head of Facilities |
Works Collaboratively With | : | Head of Facilities, Principals, Director of Operations, Head of School, Security Executive |
Assigns Task to / Supervises | : | Maintenance, Housekeeping and Landscaping |
Key accountability (Main purpose of this job):
Reporting to the Head of Facilities, this position plays a vital role in ensuring compliance with fire safety, workplace safety and health (including COVID-19 safe management measures) related matters and security on campus. This position will also be supervising maintenance, housekeeping and landscape team including driving green initiatives. He/she may also be tasked to oversee any facility related projects as assigned by the Head of Facilities. |
Responsibilities (Key areas of Responsibilities):
Fire Safety Manager ● Perform and undertake the role as the Fire Safety Manager for the campus ● Conduct periodic review and updates to the Campus Emergency Response Plan. ● Conduct periodic fire safety audit inspections to ensure compliance to fire safety requirements ● Set up and training of the Fire Safety Committee and CERT team. ● Plan and conduct Table-top Exercises and Fire Drills (twice per year) and CERT training etc. ● Liaise with SCDF and FSSD on updates with latest regulatory and compliance requirements. ● Ensure compliance to the annual Fire Certificate renewal. Workplace Safety and Health ● Conduct joint inspections with the appointed Independent Safety Consultant to ensure safety standards are being met and all facilities and equipment are in safe working condition ● Review and maintain risk assessment, Safe Work Procedures records for external contractors. ● Review and propose policies change to the Management in compliance to regulatory standards. ● Prepare and manage WSH Committee’s reports and minutes. ● Perform and undertake the role as Safe Management Officer Security Management ● Collaborate with the Security Executive to review, establish and enforce security policies and procedures i.e. Security SOP, School Lockdown Procedure etc. ● Collaborate with the Security Executive to manage campus wide security systems (CCTV, Thermal Scanner, Visitor Management System etc.) ● Support the Security Executive to plan, coordinate and manage maintenance and/or integration works for the Security System including follow up on all repair and replacement works. ● Review and propose improvements to enhance the campus security and productivity of our security resource. Facilities Management ● To lead the team in managing the day-to-day operations on all maintenance, housekeeping and safety matters ● Ensure proper maintenance of building and facilities. Take lead to solve facility related matters including liaising with stakeholders and managing contractors ● Schedules and arranges maintenance of the equipment and facilities. Establish and maintains strong vendor relationships ● Monitors and collaborate with relevant departments in facilities-related procurements Project Management ● To assist in the tender, pre & post contract and procurement administrations for Addition and Alteration (A&A) projects ● To support and manage all the hospital A&A projects ● To oversee the A&A works from conception phase to completion and handing over to user Sustainability ● Representative for the Facilities Department in the Eco committee and lead the implementation initiatives under Facilities purview. ● Follow up the relevant Sustainability Action Plan. ● Review and propose initiatives to reduce electricity and water consumption. Others ● Carry out any other ad-hoc tasks as assigned by superior |
Requirements:
● Degree/Diploma in Facilities Management, Estate Management, Building and Maintenance or equivalent ● Minimum 6 years of experience in a similar capacity ● Registered Fire Safety Manager with Singapore Civil Defence Force, with at least 4 years of experience working in fire safety management ● Possessed knowledge and certification in Workplace Safety and Health, preferably with WSQ Advanced Certificate in Workplace Safety and Health (Level B) ● Possessed WSQ in Security and Environmental Control Officer (Specified Premises) will be advantageous ● Competency in Microsoft Office Suite applications is a prerequisite ● Experienced in working in the international school sector or a multi-cultural environment will be preferred ● Hands on ability to lead the team on everyday operations and projects ● Possessed good writing skills ● Excellent communication and interpersonal skills ● Positive disposition, resourceful and a team player ● Ability to multitask, an eye for details and perform under tight timeline |